For trackable products, you track and manage each stock item individually. Each unique item has a couple of properties. 


Each stock item has a unique identifier that helps you track it throughout Booqable. We automatically number them as you add new stock, but you can (and ideally should) add your own. 

Instead of using a serial number or barcode, you'll benefit from picking something short, readable, and instantly recognizable. 

If you have multiple items that look alike, you can include more information to distinguish them — for example, the aperture of a lens or the frame size of a bicycle.


The status property tells you the current state of a stock item, so you know whether it's in your warehouse or out with a customer.

Custom properties

You can add custom properties to provide some more context with each stock item. Typical attributes are purchase dates, warehouse locations, etc. Remember that custom properties are for internal use, and are only visible in the inventory screen of a product.

Expected and temporary stock

If you plan to have more stock in the future, or sub-rent to solve a shortage, you can create expected and temporary stock items. These items will become part of your regular inventory once they surpass the available from date. Temporary items will automatically become unavailable once they exceed the available until date.

Tip: You can use expected stock to accept reservations for "coming soon" products, like a camera that's released next month.

Adding and removing trackable stock items

  • Click Add stock item.

  • If you have variations, you need to select the variation you want to add.

  • Enter the desired number of stock items.

  • Choose the available from and available until dates to create expected or temporary stock. Don't select dates to add regular items.

  • Click Add stock items.

  • To remove stock, click the Archive button at the end of the row, which decommissions the stock item.

Note: You can't remove stock items when they're reserved or picked up on current and future orders. Archiving stock does preserve historical data.

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