With Booqable rental software, you can receive payments any time of day, through a range of different payment methods.
Thankfully, Booqable has worked hard to make this process as streamlined and inclusive to however your business gets paid.
How it works
Each order (and it's invoice) will have a payment status; to let you and your team know when you have taken, or still need to take, payment from your customers.
The different payments statuses in Booqable are as follows:
Payment due: No payment was registered yet.
Paid: The order or invoice is paid in full; no further payment actions required.
Partially paid: A portion of the payment has been made, and the order or invoice total remains higher than the paid amount.
Overpaid: The paid amount is higher than the order or invoice total.
Deposit: You need to refund or keep (part of) the security deposit for this order.
💡Note: Credit card charges through the online checkout and payment requests completed via Stripe will update an orders payment status automatically.
1. Charging credit cards
Whether you wish to charge credit cards online, and/or in store, you will firstly need to integrate a payment provider to your Booqable account in order to do so.
With pricing enabled in your Booqable account, you can accept payments for your rental orders through the below ways.
Allow the customers to pay online from the checkout of your Booqable website.
Generate and send a payment request to the customer via email.
For in store orders, you can charge credit cards or authourize credit cards from your manual order screen.
For in store orders, you can register manual payments directly from your manual order screen.
This currently is possible in Booqable through two payment providers; Stripe, and Paypal.
1. To enable payments, go into Settings > Checkout > Payments in checkout.
2. Want to charge the full amount at checkout? Or maybe you only need to charge a down payment, or security deposit. You can do all of this and more by choosing your online checkout payment settings.
2. Paying invoices
Payments on orders automatically reconcile invoices, so you can pay multiple invoices with just one payment.
When you register a payment, Booqable automatically matches it against the oldest invoice for the order.
💡For example:
You have an order for a total of $100.00
There are two invoices for the order, both for $50.00
You receive a $75.00 payment
The first invoice is now paid in full, and the second invoice is partially paid.
3. Set up invoice due dates
A convenient new tool for receiving invoice payments on time is the invoice due date feature.
This is communicated to the customer as it is added in clear text on the invoice PDF document, and communicated to your team via an alert icon in the due date column in the Invoice panel of your Booqable Documents page.
1. You can now enable that an automatic due date, set up in Settings > Documents > Invoice due dates, is applied to every invoice that you finalize on an order.
4. Keep track of unpaid orders
You may wish to know how you can stay updated on overdue or unpaid orders within your Booqable account.
1. To check unpaid orders, go to your Booqable Orders screen, and use the payment status filter on the left hand settings menu.
2. Next, filter the orders that appear on your page to see which are still owing the total payment, by selecting Payment due, and which are still owing a portion of the payment, by selecting Partially paid.
You're all set!
You have now successfully learned the different payment methods of Booqable.